Board of Trustees Meeting Minutes

BOARD OF TRUSTEES MEETING MINUTES  

RESPONDER RELIEF FUND CORP  

First Official Meeting – July 12, 2025 | 10:00 AM EST | Virtual Meeting via Zoom

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I. CALL TO ORDER  

The inaugural meeting of the Board of Trustees of Responder Relief Fund Corp (RRF) was duly called to order at 10:05 AM EST by the Interim Chair, Brian H Myers. A quorum was established with all three appointed trustees present.

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II. ROLL CALL  

Trustees Present:  

- Steve Dadura  

- Chris Weber  

- Ernest Gratz  

- Brian H Myers (Founder/Interim Chair)  

Absent:  

- None  

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III. APPOINTMENT OF INITIAL BOARD OFFICERS  

Resolution 2025-01: Election of Officers  

Upon motion duly made by Brian H Myers and seconded by Chris Weber, the following appointments were ratified by unanimous vote:  

- Steve Dadura as Board Chairperson  

- Chris Weber as Treasurer  

- Ernest Gratz as Secretary  

Action: The Board formally adopted the officer structure in accordance with Article IV, Section 2 of the RRF Bylaws.  

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IV. APPOINTMENT OF EXECUTIVE DIRECTOR  

Resolution 2025-02: Executive Director Compensation and Role Confirmation  

After review of the candidate’s qualifications and proposed compensation package, the Board resolved the following:  

- Brian H Myers is appointed as Executive Director, effective immediately.  

- Compensation shall be set at $72,000 annually, consistent with industry benchmarks for startup nonprofits with budgets under $500,000.  

- Duties shall include day-to-day operations, fundraising, program development, and reporting to the Board.  

Action: Approved unanimously. The Treasurer was directed to execute the employment agreement.  

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V. VOLUNTEER RECRUITMENT STRATEGY  

Resolution 2025-03: Authorization for Volunteer Recruitment Campaign  

The Board discussed the urgent need for volunteer support in critical roles, including:  

- Grant Application Reviewers  

- Fundraising Coordinators  

- Outreach Ambassadors  

Motion: The Board authorized the Executive Director to initiate a targeted advertising campaign across the following platforms:  

- LinkedIn Nonprofit Portal  

- VolunteerMatch  

- State-specific first responder association newsletters  

Budget: Not to exceed $2,500 for initial recruitment efforts.  

Action: Approved unanimously.  

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VI. NEXT STEPS  

- The Secretary will file these minutes with the corporate record book.  

- The Executive Director will draft volunteer role descriptions by July 19, 2025.  

- The Treasurer will open organizational bank accounts by July 15, 2025.  

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VII. ADJOURNMENT  

The meeting was adjourned at 11:30 AM EST by Chairperson Steve Dadura.  

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APPROVAL  

Submitted by:  

___________________________  

Ernest Gratz, Secretary  

Approved by:  

___________________________  

Steve Dadura, Board Chairperson  

Distribution:  

- Board of Trustees  

- Corporate Records  

Document Classification: Confidential – Internal Use Only